Posting of documents
The basis for posting is the mass processing of documents through model allocations. The full coherence of accounting documents with the business environment remains available after posting - for example, pressing a key takes you from the invoice to the accounting ledger and vice versa. Posting to multiple periods is also possible without having to close the previous period.
Corrections and inspections of documents
The K2 information system permits any number of corrections if the accounting period has still not been closed. Emphasis is also placed on multiple controls — from pairings and checking postings to cross-checks. And this including the constant monitoring of additional interventions and fixes, which the K2 information system immediately alerts using the symbols chosen for the operation.
A powerful analytical tool is the direct linking of individual accounts and economic analyses to the data warehouse. It is possible to evaluate the turnover in accounts through any axis (e.g. centers, procurement codes, time, currencies, and more). Economic analyses required by our laws are also included (balance sheet, VZZ and others). And additional custom analyses can be created.
Communication with banks
The system allows the management of any number of bank accounts and cash boxes in various currencies. Communication with banks is performed through home banking for all of the most important banking institutions. Invoice payments can be registered through bank statements without the need to post them, which guarantees an instant overview of the payment of individual invoices and the status of receivables and payables.
You can create payment orders not only from invoices, but also directly from the payment calendar. The paid portion can, moreover, be automatically reduced by an agreed percentage according to the allowance conditions. Payments from payment orders to the same account can be added up into one amount, thereby reducing charges (particularly for foreign payments). When importing from a bank statement, such payment is automatically divided into individual invoices.
Based on specified criteria, the system is able to select unpaid invoices and create reminders for them. For each payment, the number of days in arrears is shown and minor penalties for late payment are calculated. The total penalty and current penalty are continuously counted up and this data can be used to automatically create penalty invoices.
Management of all types of assets
The K2 information system manages all commonly used types of assets and the parametrization of the data makes it possible to further expand the total range. You can use a selection of preset asset depreciation methods, and the depreciation itself is performed so that the needs of Czech and foreign laws are satisfied.
The asset is sorted, monitored and registered through codes (e.g. location, center, order, items, clerk, etc.) that not only post them, but also sort them in the records. The added value, however, consists in the possibility of the detailed structuring of the asset, which gives the user an overview of the exact location of the asset and the ability to assign, for example, operating costs to a specific asset, something to be appreciated particularly for evaluating the asset.
The K2 information system contains six basic preset types of depreciation profiles – rapid, uniform, time, percentage, investment and leasing, where new plans can be supplemented through their parametric settings. Other amounts with an impact on the value of the asset and the amount of individual write-offs are separately recorded for each depreciation profile. Entering them at the date allows a detailed record and monitoring of the history of impacts on the amount of depreciation.
Maintaining the continuity of depreciation
The distinction in the dates of commencing the depreciation of the asset, the day of introducing the asset card into the K2 information system and a detailed record of the amounts of provisions already created make it possible to follow up on the original depreciation in another system and so set the depreciation to maintain the continuity of the write-offs.